The 2024 LifeWave Conference , held from October 16-19 in Dallas, Texas, brought together over 5,500 attendees from around the world. Branded as “Ignite Your Potential,” this conference offered an immersive experience for LifeWave’s Brand Partners, featuring advanced training sessions, success stories, and an exclusive look at LifeWave’s latest product innovations. The event was designed to connect participants from diverse backgrounds, offering them opportunities to improve their business strategies and deepen their commitment to wellness. With top leaders and speakers such as Founder & CEO David Schmidt and other notable industry experts, LifeWave sought to deliver a streamlined experience for its large international audience.
Managing such a high-profile, multi-day event required robust and efficient logistics, especially for onsite registration and badge printing , to ensure smooth access and a welcoming first impression for all attendees. LifeWave faced a range of challenges in the past that necessitated a reliable, flexible event management platform—and they found the right solution in InEvent.
Prior to adopting InEvent, LifeWave encountered several key challenges in their event management process:
The annual LifeWave conference previously struggled with a time-consuming and disorganized badge printing process. With badges preprinted and alphabetized, the system often led to long wait times, confusion, and difficulties in accommodating language barriers among attendees from various regions.
LifeWave’s attendees frequently purchase bulk tickets and transfer them to team members. However, their previous vendor lacked efficient solutions for bulk transfers, creating additional manual work and errors in attendee records.
LifeWave also needed a system to integrate with third-party platforms for real-time data synchronization , such as attendee rank and location data. They had yet to find a vendor capable of fully addressing this requirement, which was essential for their event’s dynamic needs.
To meet LifeWave’s unique challenges, InEvent implemented a solution focusing on onsite registration improvements, customized event equipment bundles, and dedicated technical support . Here’s how these solutions empowered LifeWave to enhance their event experience:
LifeWave opted for 11 customized Elite Bundles that included essential tools such as 2 iPads, 2 Zebra ZD620 Printers, and branded lanyards in each bundle. These resources streamlined badge printing, enabling efficient on-the-spot badge generation and reducing reliance on pre-printed badges.
With iPads and Zebra printers strategically deployed, LifeWave created a faster, more organized registration process that could manage high volumes efficiently. The addition of 5G hotspots in the bundles ensured reliable connectivity, allowing devices to operate smoothly without delays.
InEvent provided two dedicated technicians for four days, crucial in handling busy registration periods, managing QR and manual check-ins, and assisting attendees in real time. They were particularly praised for their proactive assistance, noting that they even managed the distribution of the correct lanyards during peak times, ensuring a professional and seamless experience.
The LifeWave 2024 Conference turned out to be a game-changer, delivering an experience that left both attendees and organizers delighted. Here’s a look at the outcomes that made this event one for the books:
LifeWave welcomed over 5,500 attendees with an optimized badge printing and registration setup. They were able to avoid the chaos of long lines and preprinted badges—attendees simply scanned or manually checked in, and their badges were ready in seconds. This smooth entry set a warm, positive tone for everyone immediately. Attendees noticed the difference, with many sharing how much faster and friendlier the process felt compared to past years.
LifeWave’s registration materials—like the sleek double-sided badges and branded lanyards—gave the event a polished, professional look, making it easy for attendees to recognize one another and connect. No more pre-printed badges or last-minute mix-ups—just a smooth, efficient experience that freed up LifeWave’s team to focus on creating memorable moments.
LifeWave was able to adjust details like schedules and room layouts with ease on the event platform. The team could quickly respond when unexpected changes came up, ensuring attendees had the best experience possible without missing a beat. This flexibility brought peace of mind, knowing they could easily handle any hiccups.
LifeWave isn’t slowing down after the success of its 2024 Conference and subsequent shows like the Roadshow in Vancouver , Winnipeg, & Edmonton. They’re already gearing up for what’s next, building on what worked and fine-tuning every detail to improve future events. With more intelligent check-in processes, real-time attendee tools, and a focus on creating unforgettable experiences, LifeWave is ready to bring its global community closer than ever. Stay tuned—there’s more to come.
Attendees gave us fantastic feedback on the check-in process this year—having the iPads and printers ready onsite made registration so much faster than before. The setup was seamless, and our team could quickly manage adjustments. Joshua Dunn, Senior Director of Events and Recognition @ LifeWave
